Employment Opportunities

Executive & Board Liaison

POSITION SUMMARY

The Executive & Board Liaison (EBL) is a proactive, organized, responsible, and creative nonprofit professional who supports the Founder, CEO & Artistic Director Gina Gibney (CEO) and serves as a liaison with the organization’s Board of Directors.

The EBL manages the CEO’s written communication and special projects in addition to the daily schedule of meetings, tasks, and fundraising responsibilities. The EBL is a strong writer, communicator, and multi-tasker who can handle day-to-day tasks with excellence while tracking progress on longer-term goals, planning, and logistics. The EBL uses sound judgment in planning, delegation, and prioritization to ensure that the CEO’s time is leveraged to maximum potential. The EBL streamlines communication between the CEO and Gibney’s many internal and external stakeholders. The successful candidate will have significant prior experience, deep love of and desire to advance the field of dance, an affinity with the organization’s mission and dedication to social justice, and a demonstrated commitment to nonprofit management.

The EBL is supervised directly by the CEO and regularly collaborates with Gibney’s Executive Leadership Team. The EBL is a full-time, exempt position with tremendous opportunities for growth and advancement.

This position requires an on-site presence at Gibney Center, including 890 Broadway and 280 Broadway, in lower Manhattan. Further, all employees must be fully vaccinated (including a booster) to enter Gibney Center.

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RESPONSIBILITIES

EXECUTIVE

In the domain of Executive responsibilities, the EBL:

  • Anticipates and facilitates the CEO’s needs through comprehensive administrative and logistical support.
  • Manages timely and sensitive projects for the CEO with care and maintains a high level of discretion around confidential information.
  • Manages and serves as a point person for the CEO’s communications and interactions with all internal and external stakeholders, including board, donors, funders, field VIPs, staff, colleagues, and others.
  • Drafts reports and written communication for the CEO and ensures timely follow-up on meeting requests, funder outreach, and updates, thank you notes, and extensive staff communication.
  • Strategically manages the CEO’s calendar with careful attention to detail; ensures that the CEO’s priorities are reflected in the schedule of meetings; fields all internal and external meeting requests.
  • Manages meeting inquiries and effectively coordinates scheduling.
  • Manages CEO meetings: prepares agendas and written materials; ensures that all materials are proofed, well-constructed, and available at the time of the meeting; attends meetings and records notes, provides notes and/or lists of action items to participants, and follows up on progress on action items.
  • Maintains contact lists and updates Gibney’s CRM database on behalf of the CEO.
  • Conducts informal research, data collection, and surveying, also assisting with analysis.
  • Manages and books all domestic and international travel arrangements (flights, accommodations, Visas, dinner reservations, etc.) for the CEO, generates detailed itineraries, manages all travel logistics, and provides support throughout travel period.
  • Prepares expense reports for the CEO and reconciles credit cards.
  • Schedules and manages special CEO-initiated staff and program activities, including IDEA sessions, professional development opportunities, and special program initiatives.
  • Performs duties related to the CEOs outside professional commitments, including Boards, convenings, industry events, and affinity groups; coordinates agendas and materials preparation, and follow up.

BOARD

In the domain of Board responsibilities, the EBL:

  • Schedules Board of Director and Board Committee meetings; composes first draft agendas in collaboration with the staff administrator; distributes final agendas and handouts, records draft minutes, and distributes final approved version; and ensures follow-up for items identified during Board calls and meetings.
  • Supports regular and real-time correspondence and updates for the Board of Directors, and responds to Board inquiries promptly.
  • Participates as a member of the Development team focusing on liaising with the Board and assisting the CEO with fundraising duties; facilitates and supports the CEO’s completion of “Moves Management” tasks.
  • Utilizes Gibney’s CRM database, Salesforce PatronManager, to consistently track completed tasks, denote the status of next steps and meetings, and capture meeting debriefs to keep senior staff informed on progress across various relationships.
  • Schedules and manages special CEO-initiates Board activities, including the Board/Staff Lunch and the Board Chair’s cycle of attendance at Staff Meetings.

OTHER

Gibney is a growing organization, and employees are often called upon to perform other duties essential to accomplish organizational goals and meet critical deadlines.

NONPROFIT EMPLOYMENT CONSIDERATION

Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding, with intrinsic benefits and different opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Therefore, candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting a position at Gibney.

EQUAL OPPORTUNITY STATEMENT

Gibney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gibney is strongly committed to providing reasonable accommodations for disabilities during the application and hiring process. If required, please contact Senior Manager of Human Resources, Mario Alberto Flores, at mario@gibneydance.org.

QUALIFICATIONS

  • Associate or Bachelor’s degree required (B.A. or B.F.A. preferred), and/or related experience.
  • 5+ years of nonprofit management and communications experience, preferably in dance/performing arts.
  • Passion for the performing arts and social justice fields, and belief in Gibney’s mission and vision.
  • Excellent verbal and written communication skills.
  • Excellent time management skills.
  • Facility with and curiosity about technology.
  • Extraordinary attention to detail.
  • Ability to interact positively and effectively with management and employees at all levels and throughout every area of the organization.
  • Excellent judgment, discretion, and integrity.
  • Flexible and able to handle multiple tasks and competing priorities simultaneously.
  • Proactive and motivated with demonstrable problem-solving skills.
  • Demonstrated commitment to equity, diversity, and inclusion.
  • Demonstrate humor, enthusiasm, and positivity.
  • Ability to work some overtime, including evenings and weekends as needed.
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media platforms.
  • Ethical work behavior with the ability to maintain the highest level of confidentiality.

APPLICATION INSTRUCTIONS

To be considered for the position, please submit your application to:

Mario Flores, Senior Manager of HR
mario@gibneydance.org

Your application should include a resume and a cover letter that demonstrates the level of writing skill that is essential for this position. Please note that the salary for this full-time exempt position is $58,500, though exceptionally qualified candidates will be considered at levels commensurate with their experience.

All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission. Incomplete submissions will not be considered, nor will submissions sent via postal mail, fax, or phone.

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COVID Safety Manager

POSITION SUMMARY

Under the guidance of Gibney’s Reopening Task Force, the COVID Safety Manager will be responsible for the coordination and management of all COVID safety policies, protocols, and communications.

The incumbent is a member of Gibney’s Operations department and works under the cosupervision of the Managing Director of Advancement & Interim Managing Director of Administration and the Managing Director of Administration.

This full-time, non-exempt position requires on-site presence at Gibney Center, including 890 Broadway and 280 Broadway, in lower Manhattan. Full vaccination is required to enter Gibney Center, as detailed in Gibney’s Vaccination Policy. Work hours may vary, requiring some evenings.

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RESPONSIBILITIES

GIBNEY CENTER SAFETY POLICY IMPLEMENTATION

  • Verifies all Gibney Center advance vaccination submissions in a timely manner.
  • Fields all Gibney Center vaccination exemption requests, in partnership with
  • leadership.
  • Manages contact tracing and communication within the Gibney community.
  • Coordinates conversations between Gibney leadership and groups/individuals who are not complying with Gibney’s COVID safety policies.
  • Verifies vaccination on-site, as needed.

TRAINING & STAYING INFORMED

  • Completes COVID-19 Compliance, Contact Tracing, Site Safety, OSHA, and other trainings.
  • Actively researches, subscribes to, and engages in trainings, convenings, webinars, and seminars, including regular participation in Dance/NYC and Dance Studio Alliance calls.
  • Manages real-time updates on COVID and shifts in WHO, CDC, federal, state, and local guidance along with their associated implications on Gibney’s operations.
  • Functions as a thought partner in COVID safety judgments and compliance questions.

COMMUNICATIONS

  • Drafts updates to Gibney’s Reopening Plan, COVID webpage and FAQs, signage, COVID-19 management guide, Airborne Infectious Disease Prevention Plan, other resources, and other internal and external communications regularly.
  • Fields all COVID-related questions and concerns, in concert with leadership.
  • Synthesizes information, news, and updates for weekly staff communications and other ad hoc needs (Board updates, etc.).
  • Drafts quarterly community check-ins to provide assurance and receive feedback.

REOPENING TASK FORCE

  • Participates as an integral member of Gibney’s Reopening Task Force.
  • Drafts agendas and distributes weekly meeting minutes.
  • Moves action items forward independently and in collaboration with members.

OTHER

Gibney is a growing organization and employees are often called upon to perform other duties that are essential to accomplish organizational goals and meet important deadlines. This kind of work should only be disseminated by the direct supervisor of that staff member and include relocating their original work for that time frame.

NONPROFIT EMPLOYMENT CONSIDERATION

Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding with intrinsic benefits and distinct opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting employment at Gibney.

EQUAL OPPORTUNITY STATEMENT

Gibney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gibney is strongly committed to providing reasonable accommodations of disabilities during the application and hiring process. If required, please contact Senior Manager of Human Resources, Mario Alberto Flores at mario@gibneydance.org.

QUALIFICATIONS

The model candidate will possess the following experience and qualifications:

  • Experience or background in navigating COVID safety policies in New York City
  • Comfort managing a complicated, highly detailed, and ever-changing workflow.
  • Willingness to participate in various certifications and trainings to maintain expertise.
  • Ability to interact with staff and the public in a congenial and compassionate manner.
  • Commitment to anti-racism, equity, diversity, and inclusion.
  • Proven project management and organizational skills.
  • Proven de-escalation abilities.
  • Ability to take initiative and work both independently and collaboratively.
  • A high level of discretion and commitment to confidentiality.
  • Facility with MS Office software.

APPLICATION INSTRUCTIONS

To be considered, please submit your application to: Jenny Thompson, Managing Director of Advancement & Interim Managing Director of Administrations at jenny@gibneydance.org.

Your application should include a cover letter detailing your current professional experience navigating the COVID-19 pandemic and a resume. The general salary range for this position is $42,000-$47,000; however, exceptionally qualified candidates will be considered at levels commensurate with their experience.

All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission. Incomplete submissions will not be considered nor will submissions sent via postal mail, fax, or phone.

Download Position Description

Teacher & Accompanist Positions

Gibney is always interested in hearing from dedicated and talented individuals who are interested in joining our faculty.

Volunteer

Usher opportunities for Gibney performances and events are available. Please contact volunteer@gibneydance.org and ask to be included on the Volunteer Mailing List if you would like to hear about upcoming opportunities.