The Center Facilities Manager (CFM) works to advance Gibney as part of a coordinated Facilities Team to maintain and ensure the smooth operation and safety of both Gibney spaces (280 & 890 Broadway). The CFM oversees preventative cleaning and maintenance and coordinates repairs for plumbing, HVAC, electrical, carpentry, and other mechanical systems as needed. Serving as an office manager, the CFM orders supplies, coordinates events, manages inventory, and serves as the main contact for all rentals.
The CFM assists in ensuring Gibney buildings are up to code and compliant with all Federal, State, and Local laws and ordinances. The CFM is familiar with the Center for Disease Control and World Health Organization’s guidelines, regulations, and updates for COVID-19, and leads health and safety initiatives for the safe reopening of Gibney spaces.
Reporting to the Director of Facilities & Security, the Center Facilities Manager is a full-time, non-exempt position.
This position requires an on-site presence at the Gibney spaces in lower Manhattan. The health and safety of our current and future employees is of the utmost importance. Gibney has taken many preventive and cautionary measures against COVID-19, including job modifications that limit exposure and facilitate social distancing. This includes, but is not limited to, operating schedule changes; engineered modifications to workspaces and studios; developing contactless transactions; virtual communication; limiting the on-site presence of staff; and more. Please see the Gibney Reopening Plan for a complete description of our safety measures.
- Oversees the daily maintenance of the facilities; creates and implements systems, guidelines, and protocols for the safe and effective use of Gibney centers; ensures the building is kept clean, safe, and properly functioning
- Inspects facilities regularly to determine problems and coordinates repairs for plumbing, HVAC, electrical, carpentry, and mechanical systems
- Helps lead health and safety planning for all on-site staff and vendors, including COVID-19 regulations
- Maintains inventory and equipment condition; oversees supply orders
- Develops preventative maintenance schedules; oversees routine maintenance, cleaning, and repairs as needed
- Maintains an active presence in the space; performs small maintenance tasks as needed
- Supervises the cleaning service, Gibney Welcome Desk staff, contractors, and representatives from other agencies when on site
- Serves as a point of contact, including on-call contact, for building management and all building related requests (building overtime, maintenance issues, trash removal, etc.)
- Assists with building system compliance for Federal, State, and Local codes and ordinances
- Advances projects that ensure compliance and enhance Gibney’s ADA accessibility
SPECIAL RENTAL & PROGRAMS LOGISTICAL COORDINATION
- Serves as an ambassador and liaison for the planning and execution of events
- Establishes and maintains strong relationships with clients, renters, and vendors
- Greets guests at the Centers and provides orientations and tours
- Communicates and enforces studio rules and rentals policies
- Accommodates the creative needs of clients while protecting the space
FINANCIAL ADMINISTRATION & REPORTING
- Helps the Director of Facilities manage the Facilities budget; monitors expenses
- Identifies opportunities for cost savings by reviewing purchases and seeking new sources
- Enforces protocol for class cash outs
- Reviews vendor invoices for accuracy and follows up with any identified issues; processes facilities-related invoices and bills
- Performs basic maintenance of all technology, internet/phone, and office equipment (printer and postage machine troubleshooting and ordering of supplies, etc.)
- Manages computer inventory, including regular updates of software and troubleshooting user problems
- Serves as network administrator in conjunction with IT consultants; troubleshoots IT issues
- Researches eco-friendly materials to lessen Gibney’s carbon footprint
- Corresponds and coordinates with clientele for studio setups, lockouts, and other requests
- Builds a warm and supportive culture for staff and artists in the spaces
- Enforces all policies and procedures equitably
- Assists the Director of Facilities with training and managing the Welcome Desk staff
Gibney is a growing organization and employees are often called upon to perform other duties essential to accomplish organizational goals and meet important deadlines.
NONPROFIT EMPLOYMENT CONSIDERATION
Gibney is a mission-based nonprofit performing arts organization. Working in this sector can be personally rewarding, with intrinsic benefits and distinct opportunities for growth. However, the compensation will never match that of the private sector or more highly resourced art forms. Candidates for employment are advised to carefully consider their decision to work in this field before seeking or accepting a position at Gibney.
The model CFM candidate will possess the following experience and qualifications:
- 3+ years of related experience, preferably within non-profit organizations
- Familiarity with facility management or building operations
- Technical knowledge of building systems, contractual maintenance, construction, and related services desirable
- Knowledge of Federal, State, and Local laws, ordinances, and codes relating to operation and safety of facilities desirable
- Knowledge of and strong interest in arts administration and Gibney’s mission
- Excellent verbal and written communication skills
- Strong focus and attention to detail
- Proven organizational and multitasking skills
- Ability to work independently within a team environment
- Excellent interpersonal skills and professional demeanor
- Proficiency in Microsoft office; familiarity with Salesforce and Mindbody a plus
Strict Personal Protective Equipment (PPE) requirements will be adhered to by the company and is expected of all staff members who work on-site.
EQUAL OPPORTUNITY STATEMENT
Gibney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Gibney is committed to providing reasonable accommodations for individuals with disabilities during the application, hiring, and employment process. For more information, please contact Camille Byers at email@example.com.
To be considered for the position, please send a resume and cover letter to:
Deputy Director of HR
The general salary range for this position is $40,000 – $50,000; however, exceptionally qualified candidates will be considered at levels commensurate with their experience.
All expressions of interest and conversations will be held in the strictest confidence. References will not be contacted without the candidate’s permission. Incomplete submissions will not be considered, nor will submissions sent via USPS or fax. No phone calls, please.